Pick one default and reuse it
Choose a default that fits your cash flow. Many freelancers use Net 14 or Net 30 for companies, and due on receipt for tiny one-off jobs. Put the same rule on quotes so the invoice is not a surprise — see invoice vs estimate.
Common styles
Use language clients already recognize:
- Due on receipt — pay when the invoice arrives
- Net 15 / Net 30 — due 15 or 30 days after the invoice date
- Deposit + balance — e.g. 40% to start, remainder on delivery
- Milestone billing — invoice when a named phase is accepted
Copy you can paste
“Payment due within 14 days of the invoice date by bank transfer to the account listed below.”
“50% deposit due on acceptance of this quote; balance due on delivery of the final files.”
“Net 30 from invoice date. Please include invoice number INV-0042 on the transfer reference.”
If you mention late fees, make sure the client agreed in writing first. For reminder emails after the due date, see late payment reminders.
In our generator
Set Due date to the actual calendar day. Put method and account details in Terms or Bank details. Then create the invoice and send with a short invoice email. For retainers, keep the same terms each cycle — see recurring invoices.
Disclaimer
Examples are educational. Late fees, interest, and collection rules depend on your contract and local law — ask a professional if the amount is material.