What usually appears on a VAT-style invoice
Besides the normal invoice checklist, VAT invoices often show your VAT registration number, the rate applied, net amount, VAT amount, and gross total. Some markets require the client’s VAT number on B2B invoices.
If you are not VAT-registered, do not add a fake VAT line. Charge as your rules allow and keep descriptions honest.
Name the tax the way the client expects
UK and many EU clients look for VAT. Germany uses MwSt, France TVA, the Netherlands BTW, Australia GST, Canada GST/HST. Using the wrong label on an otherwise correct total still slows accounts payable.
In the editor
Open Taxes, name the tax (VAT, GST, MwSt, TVA…), set the percentage, and choose tax-inclusive only when your quote already included tax. Then PDF as usual via create invoice — free, logo optional, no signup.
Country hubs help with defaults — for example UK, Australia GST, Canada HST, New Zealand GST, US sales tax, France TVA, Germany MwSt, Netherlands BTW.
When this PDF is not enough
Clear layout does not replace registration, filing, reverse charge, or mandated e-invoice formats. If the customer or the law requires a portal or structured file, treat this PDF as a draft or attachment only.
Create yours free online (next step)
Open the UK hub for VAT-friendly GBP defaults, or create invoice and name the tax line yourself. Pick the country guide above that matches your market before you invent a rate.
Disclaimer
VAT rules change and differ by country and scheme. This guide supports clear PDF layout; it does not replace government guidance or professional advice.